SDAPA HOW TO Submit Fees and Scoresheets

HOW TO PRINT AND SUBMIT SCORE SHEETS AND HOW TO PAY FOR WEEKLY TEAM FEES, ANNUAL MEMBERSHIP FEES, REDUCED RATE PLAYOFF FEES AND TOURNAMENT ENTRY FEES.

HOW TO PRINT AND SUBMIT SCORE SHEETS
PAYMENT AND SCORE SHEET DUE DATES
HOW TO PAY WEEKLY LEAGUE FEES
HOW TO PAY REDUCED RATE PLAYOFF FEES
HOW TO PAY MEMBERSHIP FEES
HOW TO PAY TOURNAMENT ENTRY FEES
PAYMENT OPTIONS CHART
HOW TO PRINT AND SUBMIT SCORE SHEETS:

Each team is asked to have a team member print the team's score sheet each week by logging in to their Online Member Services account at league.poolplayers.com and selecting "Matches" from the left menu. This will bring up an icon for downloading and printing the team's score sheet. [Click here to claim your online account,]

Once a team match is completed, each team is asked to email the completed score sheet to sandiego@apaleagues.com no later than the due date listed below. When submitting 9-Ball sheets, please submit BOTH sides!
We ask that you use a document scanning app on your phone or a scanning machine and submit your score sheets in PDF format in order to ensure an acceptable quality image. Please make sure we can easily read your submitted score sheet or you may be asked to resubmit it or you may lose bonus points.

Recommended free scanning apps: Evernote Scannable (iPhone) CamScanner (Android)

If your team believes it will find it difficult to print and/or email the team's score sheets back to the League Office, please contact the League Office as soon as possible so that we can work with you on a solution.

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PAYMENT AND SCORE SHEET DUE DATES:

In order to ensure that league stats are updated in a timely fashion and in order for a team to earn its bonus points each week, it is necessary that teams submit their fees and neat, accurate score sheets by (as of 5/15/2023):

Sunday teams: due the next day by 10am Monday

Monday teams: due the next day by 10am Tuesday

Tuesday teams: due the next day by 10am Wednesday

Wednesday teams: due the next day by 10am Thursday

Thursday teams: due the next day by 10am Friday

Friday teams: due the next day by 10am Saturday

Saturday teams: due the next day by 10am Sunday

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HOW TO PAY WEEKLY LEAGUE FEES:

1. Zelle Money Transfer through your bank. RECOMMENDED

Most major banks offer this free money transfer service. All you need in order to send a payment is an email address for the recipient. Check with your bank to find out if they offer this service.

If you choose to use this method, send payments to sandiego@apaleagues.com and include your team name and team number.

2. Payment through the APA App (Stripe).

The APA app can be downloaded from your device's app store (search for APA Pool League) and provides a secure, quick and convenient way to pay fees using your credit or debit card. Simply:

o Log in to your account

o Select MENU

o Select PAY LEAGUE FEES or select MATCHES and select the dollar bill icon

o Add your match to your cart - your team information will automatically be entered

o Submit payment.

You may pay for one or more teams at a time, and you may pay for one or more weeks at a time as well. Just be sure your payment is made by the due date (see above fee schedule). Pre-paid weeks will show as a credit on your scoresheet. If your team does not submit score sheets and payment by the due date, once the match is scored it will no longer be available to add to your cart and you will need to pay using a different acceptable option or request an invoice from the SDAPA League Office.

3. Online Bill Pay through your bank

Most banks also offer free online bill pay services to their account holders, which allows the account holder to set up one-time and/or recurring bill payments. You simply set up San Diego APA as a Payee, decide whether to make a one-time payment or set up recurring payments, fill in the dollar amount, select which of your accounts to withdraw the payment(s) from and then select the date(s) you’d like to send the payment(s) out. If you do not bank with Wells Fargo, your bank will mail a check to our P.O. Box (you provide the address when you set up San Diego APA as a Payee).

If you use this method, it may take as many as 5 business days to deliver the payment each week, so you will need to schedule your payments accordingly so that they arrive by the due date. But, once you set up dates for recurring payments, you won’t have to worry about dues being paid on time. You might occasionally have to make adjustments if the schedule changes and a bye is added, removed or is now on a different week.

If you choose this payment method, please use your team number if you are asked to provide an APA account # and please use the notes or memo option if available to provide your team name and to clarify what you are paying for just as you would use the message section of your score sheet.

If you are a Wells Fargo Bank account holder, the process is the same, but the payment will be made electronically from your account to ours and will only take a day or two to process. There should be no fees associated with this payment method if you pay with a checking or savings account.

ONLY COMPLETE WEEKLY TEAM FEES MAY BE SUBMITTED USING METHODS 1 THRU 3. WE WILL NOT ACCEPT PARTIAL PAYMENTS FROM DIFFERENT MEMBERS OF THE TEAM. IN OTHER WORDS: ONE PERSON ON THE TEAM MUST MAKE THE FULL WEEKLY PAYMENT.

4. Payment through the U.S. Postal System

Mail to: San Diego APA
P.O. Box 19848
San Diego, CA 92159

Each team will be responsible for making sure payment is received in the League Office by the due date. Because the mail system often takes more time than is allotted to you for on-time submission fees, it is highly recommended that the team carries a minimum one-week credit or mails each payment early enough to ensure that the team receives its bonus points and does not become past due as a result of slow delivery by the Post Office.

If you choose this payment method, you are still asked to send your score sheets electronically following the procedures outlined above in HOW TO PRINT AND SUBMIT SCORE SHEETS.

Please use the message section of your score sheet to record what you are paying for and please include your 5-digit team number in the return address section on your return envelope.

Scroll to bottom to view Payment Options Chart

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HOW TO PAY REDUCED RATE PLAYOFF FEES:

The APA Team Manual states that full fees shall be charged for playoffs regardless of how many matches are played. The San Diego APA currently offers a reduced rate for playoffs. Teams that pay $50 weekly are only charged $40 for playoffs. Teams that pay $30 weekly are only charged $20. Because this is something not offered in many areas, the payment system is not designed to easily accommodate this discount and therefore, the process will necessarily be different.

Please include your name and clarify what/who you are paying for.

2. Payment through the APA App or Website via Invoice.

The SDAPA will send an invoice to each team that qualifies for a playoff match. It will be sent to the email address the League Office has on file for the member of the team who typically submits the team's weekly dues, unless the team requests otherwise. The email will contain a link to pay the reduced rate playoff fee using your credit or debit card. You may disregard the invoice if you choose a different method of acceptable payment. 3. Payment through the APA App or Website. The app will show that your team owes the normal weekly fee even during playoff weeks. This is something that cannot be changed to accommodate our reduced rate. If you would still like to use the link in the app to pay, you will need to pay the full amount and receive a $10 credit on your next score sheet. The APA app can be downloaded from your device's app store (search for APA Pool League) and provides a secure, quick and convenient way to pay fees using your credit or debit card. Simply:

o Log in to your account

o Select MENU

o Select PAY LEAGUE FEES or select MATCHES and select the dollar bill icon

o Add your match to your cart - your team information will automatically be entered

o Submit payment.

4. Payment through the U.S. Postal System

Playoff fees can be mailed to the SDAPA League Office at:

San Diego APA
P.O. Box 19848
San Diego, CA 92159

Please use the message section of your score sheet to record what you are paying for and please include your 5-digit team number in the return address section on your return envelope.

If you choose this payment method, you are still asked to send your score sheets electronically following the procedures outlined above in HOW TO PRINT AND SUBMIT SCORE SHEETS.

Be sure to allow enough time for delivery by the due date!

5. Online Bill Pay through your bank

Most banks also offer free online bill pay services to their account holders, which allows the account holder to set up one-time and/or recurring bill payments. You simply set up San Diego APA as a Payee, decide whether to make a one-time payment or set up recurring payments, fill in the dollar amount, select which of your accounts to withdraw the payment(s) from and then select the date(s) you’d like to send the payment(s) out. If you do not bank with Wells Fargo, your bank will mail a check to our P.O. Box (you provide the address when you set up San Diego APA as a Payee).

If you use this method, it may take as many as 5 business days, so you will need to schedule your payments accordingly so that they arrive by the due date.

If you choose this payment method, please use your team number if you are asked to provide an APA account # and please use the notes or memo option if available to clarify what/who you are paying for just as you would use the message section of your score sheet.

Scroll to bottom to view Payment Options Chart

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HOW TO PAY MEMBERSHIP FEES:

.

1. Payment through the APA App or Website. RECOMMENDED.

The APA app can be downloaded from your device's app store or visit league.poolplayers.com. Each player must pay their own membership when using this method.

NOTE ABOUT BRAND NEW MEMBERS (those who have never played APA before anywhere)

Brand new members that have already been added to a roster but have not yet paid a membership fee, have been assigned a membership number that they must use when paying their membership fees on the APA Online Member Services website and should select "Returning Member - Join Again" NOT "New Member - Join Now" when encountering this option.

Only brand new members that have NOT yet been added to a roster and assigned a membership number should select "New Member - Join Now."

If you're a brand new member, you may call the League Office at 619-303-0183 to verify this information before attempting to pay your membership fees online.

2. Payment through the U.S. Postal System

Membership fees and applications can be mailed to the SDAPA League Office at:

San Diego APA
P.O. Box 19848
San Diego, CA 92159

Be sure to allow enough time for delivery by the due date!

3. Payment through Venmo or PayPal

These services are approved for payment of membership fees and tournament fees, but we cannot accept payment of weekly team fees through Venmo or PayPal. Please see above for instructions on paying team fees.

If using Venmo, send to @Liza-Gazmen

If using PayPal, this account will be set up soon!

Please include your name and clarify what/who you are paying for.

4. Money Transfer through your bank

Many banks offer free money transfer service such as Zelle. All you need in order to send a payment is an email address for the recipient. Check with your bank to find out if they offer this service.

If you choose to use this method, send payments to sandiego@apaleagues.com.

Please include your name and clarify what/who you are paying for.

5. Online Bill Pay through your bank

Most banks also offer free online bill pay services to their account holders, which allows the account holder to set up one-time and/or recurring bill payments. You simply set up San Diego APA as a Payee, decide whether to make a one-time payment or set up recurring payments, fill in the dollar amount, select which of your accounts to withdraw the payment(s) from and then select the date(s) you’d like to send the payment(s) out. If you do not bank with Wells Fargo, your bank will mail a check to our P.O. Box (you provide the address when you set up San Diego APA as a Payee).

If you use this method, it may take as many as 5 business days, so you will need to schedule your payments accordingly so that they arrive by the due date.

IMPORTANT MEMERSHIP DEADLINES AND PROCEDURES

****All players listed on a roster must have paid an annual membership fee by week 4 of any session.****

After week 4, anyone on a roster who hasn't paid a membership fee will be dropped and cannot be added back until a membership fee is paid. If a team plays an unpaid player after week 4 of any session, the team will be marked past due $25 for that player's membership fees and the team will not be rewarded any bonus points until the past due is made up.

Once a team is marked past due for a player's membership fees, that player's membership fees can no longer be paid online! The player's fees must be mailed to the SDAPA league office or sent via Venmo or PayPal Friends & Family.

Scroll to bottom to view Payment Options Chart

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HOW TO PAY TOURNAMENT ENTRY FEES:

Please include your name and clarify what/who you are paying for.

2. Payment through the U.S. Postal System

Tournament entry fees can be mailed to the SDAPA League Office at:

San Diego APA
P.O. Box 19848
San Diego, CA 92159

Be sure to allow enough time for delivery before the due date!

3. Payment through Venmo or PayPal Friends & Family

These services are approved for payment of membership fees and tournament fees, but we cannot accept payment of weekly team fees through Venmo or PayPal. Please see above for instructions on paying team fees.

If using Venmo, send to @Liza-Gazmen

If using PayPal Friends & Family, this account will be set up soon!

Please include your name and note the event you are paying for.

4. Online Bill Pay through your bank

Most banks also offer free online bill pay services to their account holders, which allows the account holder to set up one-time and/or recurring bill payments. You simply set up San Diego APA as a Payee, decide whether to make a one-time payment or set up recurring payments, fill in the dollar amount, select which of your accounts to withdraw the payment(s) from and then select the date(s) you’d like to send the payment(s) out. If you do not bank with Wells Fargo, your bank will mail a check to our P.O. Box (you provide the address when you set up San Diego APA as a Payee).

If you use this method, it may take as many as 5 business days, so you will need to schedule your payments accordingly so that they arrive by the due date.

If you choose this payment method, please use your team number or player number if you are asked to provide an APA account # and please use the notes or memo option if available to clarify what/who you are paying for just as you would use the message section of your score sheet.

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PAYMENT OPTIONS CHART

Payment Method	Membership Fees	Weekly Team Fees	Reduced Rate Playoff Fees	Tournament Fees
APA App/Website	X Recommended	X Recommended	X Full fees will be charged and credit given	Not Accepted
Cash, Check or Money Order through US Postal System	X Plan for delays	X Plan for delays	X Plan for delays	X Plan for delays
Venmo	X	Not Accepted	Not Accepted	X
PayPal Friends & Family	X	Not Accepted	Not Accepted	X
Zelle or other Free Bank Money Transfer	X	X	X	X
Online Bill Pay	X	X	X	X
SDAPA Invoice	Not Accepted	X Past Due Teams	X Recommended	Not Accepted

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